Invitations
Why do people invite ……?
People write and send out invitations when they want to invite others on a variety of social occasions both in one’s personal life and in
business.
The occasions where people extent invitations:
l A special event
l The launch of a new product
l The opening of a new branch office
l The retirement of a senior executive
l Graduation ceremonies
l Conference
l Job-related parties
l Wedding ceremonies or banquets
l Business anniversaries
Two types of invitation
l Invitation card: Formal invitation
l Invitation letter: Informal invitation
Formal invitation are usually given for formal banquets and important receptions. They are usually printed on cards and sent in envelopes.
Informal invitation, also known as letters of invitation, are usually sent for informal parties, dinners, get-togethers, etc.
Major elements in invitation card
l Sender’s name
l Extra information of the sender
l Polite expressions of “inviting”
l What is happening
l Name of the guest, handwritten on a printed letter
l Place of the occasion
l Time of the occasion
l Dress requirement
l Contact number
The pattern of Invitation
l Invite the reader to the gathering.
l Offer a reason for the gathering.
l Give the date, time, and place of the gathering.
R.S.V.P. or Regrets Only
l R.S.V.P.=.” répondez s’il vous plait. It means “Please let us know if you plan to attend
l “Regrets Only” is used asking those who CANNOT attend to notify the host in advance.
Thank-you letter
A letter of appreciation should always be sent after receiving:
1) gifts;
2) attendance as a guest;
3) an interview;
4) any of the great varieties of circumstances
Thank –you letter Pattern:
1. Begin with a statement of thanks. (State the general appreciation for what the reader has done for you.)
2. Be specific about which is appreciated, which reflects a sincere feeling of gratitude.
3. End with a positive and genuine statement.
